Is your child care not doing Daily Sheets? Why you need to start immediately.

We bet you’d agree when we say it is better to have instant feedback than wait a long time to know where to improve, wouldn’t you?

Imagine the impact of a daily sheet on your child’s performance in class. As a parent, you’d be able to map out your child’s progress right from the beginning – you could iron out problem areas and encourage the child to do better in his or her area of interest. As a parent, your involvement and engagement with your child’s education are taken to the next level.

Australia’s Early Learning Years Framework, specifically designed for use by child educators works in sync with the people a child looks up to – parents. This framework prescribes the use of daily reports or sheets articulating a child’s progress at an educational institution. Educators use the three elements of Principles, Practice and Learning Outcomes to invoke learning among children. This involves partnering with the child’s family and the use of holistic teaching methods to bolster a strong sense of belonging among children and most importantly improve their communication skills.

Daily sheet allows educators and parents to take aim at the problems that might affect a child’s growth, development and behaviour. This is proven and widely acclaimed technique for effective child rearing.

 

Now coming to ‘How educators can create and send daily sheets without spending more than 15 minutes.’

 

Don’t go for Paper Based Daily Sheets. Instead, go for Digital ones. Why?

The question is, why wouldn’t you?

Educators save a tonne of time and paper by not physically creating reports – reducing the risk of errors. With the amount of time saved on paperwork, educators can focus on a child’s development.

Not to mention, the reduction in your school’s carbon footprint will contribute to a cleaner and greener environment.

 

Going paperless has its benefits – a digital daily report is easily manageable and does not need to be stored physically. These results can be stored online and can be accessed at will.

 

Digital Daily Sheets offer better experience

But there’s more! A digital report is a big improvement over the usual paper report. How?

A digital daily sheet can be more interactive and rich in content using visuals – teachers can record the child in real time and share the results with parents using multimedia – videos, audio, pictures, graphs – something that would be very time consuming while creating a paper report. Imagine a paper based report which will consist of long questions and text Vs a digital form of a report which is more intuitive, interactive and engaging.

 

So, how do you ensure Educators can send Daily Sheets in 15 mins or less?

Option 1 – Email based approach

Prepare the templates in Advance

Educators should create the template in MS Word for each activity in advance and map the EYLF outcomes. The dynamic fields such as names of the students, notes and observations can be left blank.

Fill in the blank when creating the daily report

This is where you add the student’s names in the classroom today, notes and observations about them in today’s activity. You would possibly do this on a PC every day. You might want to add some pictures as well

Final step – Sending the email to parents

Educators should create the email list in advance as it will be used daily and then attach the Daily Sheet and send to the parents. Tip – Copy everyone in Bcc so that if a parent replies, it is only the Educator who can read the email and not the other parents.

Option 2 (Preferred option) – Using  software such as Konverv

Konverv offers educator the choice of creating the daily sheet using the smartphone, iPad or PC.

Click photos – Educator can click the daily photos using their smartphones or iPad – the photos automatically sync with their account.

Create Daily sheet – When they would like to create the report, they simply select the photos and the pre-defined template for the activity conducted. Entering the names of students and notes is a breeze.

Sending the daily sheet – Konverv app maps the students, their parents and educators in advance so once the daily report is ready, the educator can simply tab on the send button and parents will receive the report on the mobile app in a fraction of seconds. This is your child care’s mobile app that parents would have downloaded in advance.

 

Conclusion

Why the app offers a better experience to parents than the email

Deliverability – Messages sent to parents on the mobile app has 100% deliverability. This is not the case when sending emails as sometimes the emails get marked as SPAM or parents change their email Ids.

Easy and quick access  – The parents can see the daily sheets on the app as neatly arranged and sorted by date unlike in email where they will need to search for an earlier daily sheet. This gives the parent a much better experience.

 

To know more about how you can use Konverv app to share daily sheets with parents, write to us at sales@konverv.com or call us at (02) 8046 6403.

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